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Evidence Guide: CULLB604C - Manage care and maintenance of the collection

Student: __________________________________________________

Signature: _________________________________________________

Tips for gathering evidence to demonstrate your skills

The important thing to remember when gathering evidence is that the more evidence the better - that is, the more evidence you gather to demonstrate your skills, the more confident an assessor can be that you have learned the skills not just at one point in time, but are continuing to apply and develop those skills (as opposed to just learning for the test!). Furthermore, one piece of evidence that you collect will not usualy demonstrate all the required criteria for a unit of competency, whereas multiple overlapping pieces of evidence will usually do the trick!

From the Wiki University

 

CULLB604C - Manage care and maintenance of the collection

What evidence can you provide to prove your understanding of each of the following citeria?

Establish procedures for collection care and maintenance

Completed
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Assess the collection care and maintenance needs of the specific collection based on knowledge of requirements for different types of information materials

Completed
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Assess the need for, and organise appropriate access to, specialist expertise

Completed
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Develop appropriate policies, systems and procedures for preservation, conservation, repair and maintenance of material

Completed
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Take account of organisational priorities and constraints in the development of procedures

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Communicate procedures to all staff on appropriate aspects of care and maintenance

Completed
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Establish risk management strategies and procedures

Completed
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Identify key risk factors for the collection and assess organisational capability to address risk

Completed
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Develop appropriate risk management strategies to prevent or minimise loss or damage in key areas

Completed
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Monitor collection care and maintenance

Completed
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Organise and monitor care and maintenance arrangements in accordance with agreed procedures and the requirements for particular work situations

Completed
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Monitor the application of safe and secure work practices and take action to address any problems

Completed
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Consult with colleagues on a regular basis to obtain feedback on care and maintenance procedures

Completed
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Assessed

Teacher: ___________________________________ Date: _________

Signature: ________________________________________________

Comments:

 

 

 

 

 

 

 

 

Instructions to Assessors

Evidence Guide

The Evidence Guide provides advice on assessment and must be read in conjunction with the performance criteria, required skills and knowledge, range statement and the Assessment Guidelines for the Training Package.

Critical aspects for assessment and evidence required to demonstrate competency in this unit

Evidence of the following is essential:

ability to develop care and maintenance procedures to meet a specific information collection and organisational need

knowledge and understanding of issues affecting storage, conservation and preservation of materials

sound knowledge of the organisation's collection development policies and procedures

practical demonstration of skills through the development and monitoring of procedures for a specific information collection.

Context of and specific resources for assessment

Assessment must ensure:

access to relevant policies and procedures manuals

access to a collection for which procedures may be developed.

Method of assessment

A range of assessment methods should be used to assess practical skills and knowledge. The following examples are appropriate for this unit:

direct questioning combined with review of portfolios of evidence and third party workplace reports of on-the-job performance by the candidate

evaluation of procedures developed by the candidate for a particular collection or workplace situation

evaluation of collection management procedures developed by the candidate in response to a range of different collection scenarios

review of portfolios of evidence and third party workplace reports of on-the-job performance by the candidate.

Holistic assessment with other units relevant to the industry sector, workplace and job role is recommended, for example:

other collection management or general management units.

Required Skills and Knowledge

Required skills

communication skills to consult and communicate with a wide range of stakeholders, including collection specialists and colleagues

planning and organisational skills to develop and manage policies, strategies and processes for collection care in an integrated way

problem-solving skills to analyse strategic issues, including risk management challenges, and to develop appropriate responses

literacy skills to interpret and communicate complex ideas and concepts

numeracy skills to assess and develop resource strategies for collection care.

Required knowledge

overall management strategies for storage, display, preservation and conservation of different types of information materials

risk factors for different types of information materials

nature of co-operative arrangements that exist between information services providers in relation to care and maintenance

issues that affect the care and maintenance of specific types of information materials, including both print and electronic

copyright, moral rights and intellectual property issues that affect collection care and management

cultural protocols that impact on collection care and management, including those for Aboriginal or Torres Strait Islander material.

Range Statement

The range statement relates to the unit of competency as a whole. It allows for different work environments and situations that may affect performance. Bold italicised wording, if used in the performance criteria, is detailed below. Essential operating conditions that may be present with training and assessment (depending on the work situation, needs of the candidate, accessibility of the item, and local industry and regional contexts) may also be included.

Information services providers include may include:

libraries (public, private, corporate, school, university etc.)

museums, galleries and archives

record management units

government departments, agencies or shopfronts

business and financial information units

information units within a parent organisation

community advisory organisations or bureaus

Collection care and maintenance may relate to:

storage

display

ongoing maintenance

risk management, e.g. loss, damage, disaster

electronic system management

Requirements for different types of information materials may relate to:

environmental conditions e.g. humidity, light, dust

access or usage limitations

protection of aging materials

need for cooperative storage

specific display requirements

Organisational priorities and constraints may relate to:

information access policies

current public programs or other activities

budgetary constraints

available expertise

space limitations

cooperative storage arrangements

Risks factors may include:

theft

vandalism

incompetence

fire

soot

water damage

acidic paper

age and decay of bindings

structural collapse e.g. shelves

relocation

computer malfunction